How to Have a Safe Meeting in the Time of COVID-19

May 22, 2020

The coronavirus pandemic has forced us all to rethink the way we work. Your workstation may have been moved, barriers may have been added, or you may be continuing to work remotely. If you're in the workplace, you're also probably wondering if it’s safe to have in-person meetings again.

Virtual Meetings Are Still Best
While your business may be making plans to reopen your workplace, the CDC is still recommending that those who can work remotely remain at home. If you are working onsite, the CDC recommends that meetings be conducted virtually or telephonically when possible, so don’t delete that Zoom link just yet.

In all reality, though, some meetings need to be in-person. 

Best Practices for In-Person Meetings
If you can’t conduct your meeting via telephone or computer, help prevent the spread of infection by ensuring that:

  • Your meeting is held in an open, well-ventilated space
  • Social distancing is enforced – that means attendees are at least 6' apart. FaciliSafety has preprinted floor signs and banners to denote the 6' mark. These visual aid encourage everyone to keep their distance.
  • Good personal hygiene is practiced - wash hands frequently, wear masks, and cover coughs
  • The room has been cleaned recently or vacant for at least seven days. 

Prep the Space for Occupancy
As diligent as we're all trying to be right now, we’ll falter. To ensure attendees are safe, make PPE readily available for attendees. FaciliSafety has a large selection of organizers that can be placed at room entrances that can hold a combination of supplies including hand sanitizer, masks, gloves, disinfecting wipes, and facial tissue. If your meeting room is large, consider having additional organizers conveniently spaced throughout the room. 


Featured Protection Supplies Organizers

These organizers hold a large supply of various PPE equipment. The two tabletop models include a sign holder for social distancing and personal hygiene reminders. Please visit our PPE Dispensers section to see the entire selection.

Featured Protection Supplies & Essentials

Easy-to-clean, accessible waste containers make it easy for meeting attendees to properly disposal of wipes, tissues, gloves, and other trash.

Be Present
At the end of the day, attending a meeting isn’t just about your body being present; it’s about being mindful of your conduct. If everyone follows the basic guidelines of social distancing and hand washing, you can have a safe and productive in-person meeting. 

Stay Informed
For more information and to stay updated on COVID-19 changes, visit these resources from the CDC.
Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes
Reopening America Guidance (PDF)
Reopening America Cleaning & Disinfecting Decision Tool (PDF)
Interim Guidance for Businesses and Employers Responding to Coronavirus Disease 2019 (COVID-19), May 2020
List N: Disinfectants for Use Against SARS-CoV-2

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